Introduction
In this article, we will show you how to export all your form entries (submissions) for further analysis or manipulation in external tools.
How To Export Entries
- First, log into your WordPress admin dashboard.
- From within inside your WordPress admin, hover over Forms and click on Import/Export.
- You should be immediately prompted with the Export Entries tab. Within here, select the form that you want to export the entries for in the dropdown.
- Once the form to export entries from is selected, additional options will be shown. The first of these settings is the Select Fields option. This will allow you to specifically select the form fields you want to export. Simply select the checkboxes next to each form field that you want to export.
- Use the status drop down to select the status of the entries to be included in the export. The default is to only include entries with a status of Active.
- Under Conditional Logic, you can filter which entries are exported based on specific criteria. For example, you can export only entries that match a particular payment status, fall within an entry ID range, or have been starred. To use this feature, enable conditional logic and configure one or more rules using the available conditions.
- Lastly, you may also select a date range for the field submissions that are exported. If you leave this blank, all entries will be exported.
- Once all options are appropriately selected according to your needs, click the Download Export File button. Depending on the amount of information you have within your export it may take some time to download the .csv file.
You have now exported your form entries. From here, what you do with this information is all up to you. This feature is great for backing up your data, as well as generating an offline copy of submissions for further investigation.
How To Modify Exported Entries
Modifying the exported data is an advanced feature intended for developers and is not required if you simply want to export entries.
- gform_export_field_value. Use this filter to override the field value before it is included in the CSV export.
- gform_export_fields. Use this filter to add/remove fields in conjunction with the filter gform_export_field_value.
- gform_leads_before_export. Allows entries to be changed before export is executed.
- gform_export_entries_status_choices. Allows the entry status choices on the Export Entries page to be filtered or extended